Updated Procedures & Policies to keep you safe from coronavirus (COVID-19) - Revision 4.0
Updated: Jul 30
The text in blue has been added as part of Revision - 3.0 release, updated on 18th July 2020.
The text in green has been added as part of Revision - 4.0 release, updated on 30th July 2020
With all of the cancelled events & precautions, we run the risk of becoming withdrawn, lonely, and scared for much longer than coronavirus (COVID-19) may last. By following come precautions and safe practices, we can still keep us healthy - mentally and physically by connecting through circus, dance and music and everything that Z Fit Community offers you all.
At Z Fit Studios, your safety has always been our highest priority while we continue to provide 'best-in-class' circus, fitness, dance, pole and wellbeing experiences. While we all are learning to deal with the ongoing challenge of coronavirus, we want to make sure that we provide you all with a safe environment and you all feel confident when you come to your classes.
Z Fit Studios is taking the evolving coronavirus situation very seriously & we are implementing various processes, policies and systems to minimize the risk of spread of coronavirus to our members & staff. We are learning and implementing various best practice recommendations from various global experts to deal with the spread of coronavirus.
All of us will need to adapt our behaviour and habits to ensure that we and the people around us are safe and protected from this threat. Please read on to learn more about these simple policies and processes we're putting in place to minimize your risk of exposure.
Risk Mitigation Strategies to control the spread coronavirus by Z Fit Studios
As per the advisory issued by Australian Government Department of Health & Victorian Government Department of Health, please do not attend classes if you are not feeling well if you are in self-quarantine or have been in close contact with a confirmed case of coronavirus (COVID-19). This question will be asked at the start of every class to ensure that we keep everyone safe.
Before the start of class, we will be requiring that everyone who enters the Studios washes their hands with soap and water in the toilets for at least 45 seconds (as per advice issued by World Health Organisation WHO) before the start of classes or before you're in contact with any item, apparatus or any equipment at the Studios. You will also be required to wash your hands after every class. Per various experts 'Handwashing' is more effective than hand sanitizers as they may not be applied properly to every part of your hand, refer this article published in The Guardian- The science of soap – here’s how it kills the coronavirus
If you need to cough or sneeze please use your elbow & turn your head away from others. If you continue to cough or sneeze please excuse yourself from the class.
You're required to bring your own personal full-length towels and fitness mats each and you're required to remove this towel with you and wash it thoroughly before bringing it to your next day classes. Any stray towels left at the Studios will be removed and disposed of in the rubbish.
Please use this towel to cover the black matted floors in the circus hub for warm-ups and cool-downs.
Please do not clean any item, apparatus or any equipment at the Studios with your personal towels, but instead, use cleaning disinfectant wipes which will be made available at Studios during all times. Spray disinfectant or use wipes on the floor, mats and other areas as specified- Visual aids on how to clean surfaces will be placed on the walls in each studio.
Make sure that the equipment you use is to be cleaned thoroughly with the cleaning disinfectant wipes before and after the classes. This includes cleaning of ballet barres, floor area under the pole, crash mats, stretching and yoga areas and mats
All students and instructors are to strictly maintain at least 1.5-metre distance during the classes.
Strictly no handshakes, hugs or contact of any kind while you are at Studios.
All the instructors are strictly advised to modify their class contents, such that 'no-spotting' is required.
Until the time we have this challenge, no partner or contact classes are to be conducted. All the students and instructors are strictly advised not to have any partner work during any of the classes.
We will be disinfecting all hard surfaces, contact points and all the training equipment each day. Door knobs, toilet taps i.e common torch points etc will be disinfected after each class.
All the fabrics - silks, hammocks, towels will be thoroughly washed and cleaned at the end of every day and sprayed with an alcohol-based solution between the classes.
We will rope-off couches and lounges and no close seating spaces will be available during these times.
Everyone will follow strict points for entries and exits, where available. However, where separate points are not available, all the students will be asked to leave the space immediately once the class is over. This will assist in organising for the next class. The students for the next class will only enter once the previous class have vacated the space.
Strictly maximum of two hours in a row for students in the studio spaces. Students cannot attend more than two hours of classes across all studio spaces. It will be mandatory to take a break and come back if one wishes to attend more than two hours of class.
Strictly follow the floor marks for social distancing.
The kitchen spaces are for staff members only. Students are not allowed to access these spaces and if required, please ask your instructor to assist you with whatever you need.
Due to the strict regulations of reducing the shared touchpoints, the water-coolers are not accessible to students and are only available to the staff members.
No waiting for the classes/ between classes at the studio, please wait in your car instead.
Unfortunately, if you are a confirmed case with coronavirus (COVID-19) infection you will need to withdraw from classes immediately. We will automatically transfer your unused classes to a later date or when you have clearance to return and resume your classes at the Studios.
The latest studies by WHO has predicted the possibility of this coronavirus being airborne which means at this stage "taking more precautions" is recommended. Hence, we have revised our COVID Safe procedures & policies and the following safe practices have been added:
What is the purpose of Temperature Screening?
Temperature screening is a potential identification measure to reduce the risk of spread of the COVID-19 virus. Specifically, temperature screening is proposed as a pre-requisite to entering Z Fit Studios premises.
What equipment is to be used and how does it work? A non-contact infrared thermometer will be used for the test, with an accuracy of +/- 0.2 degrees celsius. These thermometers require no skin contact.
Who is to operate the equipment? The thermometers will be operated by Z Fit Studios staff (and we will have a brief training on how to use operate these thermometers) Where is the Screening Location? The screening location would be near the entrance to the Z Fit Studios spaces. We will put the appropriate signage. How is the Testing Conducted? The thermometer uses infrared light (similar to a TV remote) to read body temperature. It is not a laser and will not cause harm to the skin or eyes. The thermometer is held near the forehead, but does not touch it and takes a reading in one second. What is the expected temperature range? There is no universal agreement on what is classified as ‘normal’ temperature, However, any temperature over 38C is abnormally high and is usually caused by an infection or illness.
What happens if the range is exceeded? If the temperature exceeds 38C, the member/staff will not be allowed to access studios premises. The individual will be required to rest in their car and be re-tested after 30 mins. Should the temperature remain above 38C after the second infrared test, we will have to politely request them to leave and ask them to monitor their symptoms and follow the recommended guidelines.
Use of Facemasks
It is mandatory for all the members to wear face masks from Monday, 03.08.2020 when at Z Fit Studios.
The staff at Z Fit Studios has already been instructed to wear face masks effective immediately.
So we request you to please make sure that you bring your own face masks.
While there are certain exceptions to the use of face masks as advised by DHHS (Department of Health & Human Services, Victoria). These exceptions include doing strenuous exercise or any medical conditions.
Please read more about them on here - https://www.dhhs.vic.gov.au/face-coverings-covid-19
As a message to all the members and staff - one of the most consistent COVID-19 messages from health officials has been the importance of good personal hygiene. Washing your hands with soap is one of the simplest and most effective ways of killing off any viruses you may have come into contact with.
For more updates and best practices, please follow the following links:
Our staff members will be following procedures to keep you safe while you're at Z Fit Studios:
Staff-members will be following mandatory checklist which will include several procedures regarding ensuring disinfection of surfaces, safe-distancing and contact tracing.
They will ensure that all the students have completed their mandatory checklists and if any of you will need any assistance.
Staff members have to mark the rolls for their classes which is essential for contact tracing.
We will also capture the details of all visitors and companions on the checklist for contact tracing.
Our staff will strictly enforce the limit of maximum people allowed on Z Fit Studios campus at all times.
For yours and everyone's safety, we request your utmost cooperation during these times.
If you'd have any further questions, please don't hesitate to contact us via phone, social media or emails.
More Information on the spread of coronavirus (COVID-19):
As per WHO, when someone who has coronavirus (COVID-19) coughs or exhales they release droplets of infected fluid. Most of these droplets fall on nearby surfaces and objects - such as desks, tables or telephones. People could catch coronavirus (COVID-19) by touching contaminated surfaces or objects – and then touching their eyes, nose or mouth. If they are standing within one meter of a person with coronavirus (COVID-19) they can catch it by breathing in droplets coughed out or exhaled by them.
In other words, coronavirus (COVID-19) spreads in a similar way to the flu. Most persons infected with coronavirus (COVID-19) experience mild symptoms and recover. However, some go on to experience more serious illness and may require hospital care.
Risk of serious illness rises with age: people over 40 seem to be more vulnerable than those under 40. People with weakened immune systems and people with conditions such as diabetes, heart and lung disease are also more vulnerable to serious illness.
What are the symptoms of COVID-19 infection?
The virus can cause mild, flu-like symptoms such as fever, cough, difficulty breathing, muscle pain and tiredness. More serious cases develop severe pneumonia, acute respiratory distress syndrome, sepsis and septic shock that can lead to death.
Generally the elderly and those with underlying health conditions (hypertension, diabetes, cardiovascular disease, chronic respiratory disease and cancer) are considered to be more likely to develop severe symptoms. Disease in children appears to be relatively rare and mild ecdc.europa.eu. However, if you are not feeling well please contact your doctor for advice.
We thank you for all your support, understanding and co-operation so that we can all continue to function as normally as possible during this pandemic. Together, we can all make this world a safe and better place.
We will continue to keep you updated and if you will have any questions, please don't hesitate to contact one of our staff members.